Office Support Assistant

Location: Sacramento, California
Immediate Opening

Position Description:

Delegata is looking to hire a positive and energetic professional to join Delegata as our office support member. The ideal candidate must have two to four years of administrative support experience, have strong written and verbal communication and have strong attention to detail skills.

Responsibilities

Administrative Assistant

• • Attends meetings, creates agenda, and takes minutes
  • Schedule meetings and conference calls (including interaction with external executives and assistants)
  • Assists in preparation of presentation materials
  • Reviews and summarizes reports and documents including preparing correspondence as appropriate
  • Create and maintain both electronic and paper documentation libraries/files
  • Participates in special projects for the Executive team and other tasks as assigned
  • Maintain action items and send reminders
  • Prepare/draft email correspondence
  • Assist in event planning for internal and external events
  • Assist the Accounting department with accounts payable duties

Reception/Front Desk

• • Welcome Delegata clients and guests
  • Maintain high quality communication throughout office, with Delegata clients, and guests in the office and over the phone
  • Receive and screen communication: incoming phone calls (for senior management), mail and email

Facilities/Office Support

• • Maintains common areas for staff management
  • Maintains contact with building facilities management
  • Ensures office is clean, orderly, and presentable at all times
  • Provides meeting set-up/clean-up
  • Monitors and refills office/kitchen supplies
  • Provide administrative support activities as needed (proposal/recruiting support: document formatting, data entry, binder assembly)
  • Conduct shopping errands as needed

Mandatory Qualifications:

Skills

• • Strong attention to detail
  • Strong written and verbal communication
  • Strong organizational skills

Abilities

• • Ability to work independently
  • Ability to work in a fast-paced environment
  • Ability to work with multiple departments and foster teamwork
  • Ability to coordinate multiple initiatives simultaneously
  • Ability to include the planning and prioritization of workload
  • Ability to make decisions and take appropriate actions
  • Ability to exercise judgment and discretion; interprets guidelines to resolve non-standard work problems

Required Experience

• • 2+ years of relative work experience
  • Proven professional demeanor and appearance
  • Proven experience with MS Word, Excel, Outlook and PowerPoint
  • Excellent verbal and written communication skills
  • Excellent time management skills
  • Excellent attention to detail
  • Able to prioritize and manage multiple projects simultaneously

Desired Qualifications:

Education

• • Associates Degree or some college preferred

Experience

• • Experience making travel arrangement
  • Experience managing office inventory
  • Experience with budget managements
  • Experience with facility management
  • Experience with event planning